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ImPOS Software Solution
See the ImPOS difference
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All of the ImPOS functions have been designed with one thing in mind - SPEED! So while the system is as high-tech and smart as it is, the one major advantage over any other Point of Sale (POS) system on the market is the speed in which you can use it due to using the latest in software platforms but also the intuitive menu design that is unique to ImPOS. |
Front of House features
Menu Design
ImPOS menu design is based on having sub-lists and items within a sub-list. As quick as you can press buttons is the speed at which an order can be done, ImPOS NEVER slows down enabling fast based bars to spend less time waiting for orders to appear and more time taking money. Using simple "drag and drop" features in the back office allows for extremely fast menu creation. |
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Table Management
"Industry feedback was used from the onset to develop a fully functional table layout feature." ImPOS Technical Director, Paul Chiu. Unlike most systems where you may find it difficult or impossible to change the layout of your floor plan, ImPOS' layout can be changed extremely quickly, whether it is deleting and adding in new tables or just moving a few tables around to suit a particular function. You even have the ability to save multiple different layouts and load them on demand, again great for functions and regular events.
One-touch key features include:
- Covers
- Change table
- Merge table
- Split bill
- Table reminders
- Table positioning / Table floor plan
- Multi-payments
- Transfer table to TAB
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Front end instant reporting
You are not constrained with resetting your system or being defined to report from one period to the next. You select the date and times that you wish to generate a report and the thermal printer instantly prints them out. Ideal for a quick snap shot of what is happening in the venue and takes less than a few seconds to have the reports in your hand!
- Cashier report - from one terminal see what has been sold/cashed off on every terminal
- Staff report - prints out what each staff member has sold and report any "no-sale" activity
- Item department - prints out total sales for each department
- Item details - prints out what items and the quantities have been sold in each department
ImPOS also has a cash in/out function that records ANY money taken out of the till ensuring staff members are accountable for their actions.
Don't be constrained to the back of house for functionality!
Most things that happen within bars/restaurants need to happen fast. Simple functions like changing prices or setting a surcharge on for a public holiday can be quickly accessed via any terminal. Some other functions ImPOS customers have helped us develop include:
- Stock countdown - will update on all terminals instantly when running low on food/drink items
- Price Modification - Up to fifteen different prices can be set from any terminal
- Refund/Change payment method - great for when you accidently cash off a bill that was being paid with a card
- Re-print bill function - select any date you want to search for a bill
- Surcharge on/off - you set the rate and determine when to turn on/off by touching the surcharge button
- Float in/out - prints a slip with cash denomination, terminal name and employee details
- Cash in/out - use for till rakes and/or as a petty-cash feature. Will record all monies transferred from the terminal
- Info - will show information on a product and a picture of how it is to be presented
- Multi-TAB - Open a TAB on one terminal and simultaneously access the TAB from any other terminal - great for large bookings or functions and allows for start/end time as well as TAB spend limit
Back of House features
"Having succeeded so well with speed on the front end, we designed our back office to be so user friendly most people can figure it out themselves." ImPOS Technical Director, Paul Chiu. Saving an item into ImPOS is very fast and straightforward. To put that item on the screen involves selecting the item and dragging it into the desired position. Multiple menu designs can be managed from the one screen ensuring speed on the front end. A few features within Back office...
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Item Setup
- Instant search function
- Edit existing items
- Assign to departments
- Up to fifteen different price levels per item
- Happy hour or time based pricing
- Five print settings
- Stock count-down
- GPM cost input
- Picture/Logo
- Ingredient make-up
- Barcode integration - great for wineries
- Set-Menu
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Sub-Lists
- Price Set overview - you may define a sub-list to look at different price sets for items great for functions or specials items
- Course overview - as soon as an entrée item is selected it can be grouped under the entrée course grouping in the kitchen
- Modi-List setup - quickly define the modifiers that can be attached to items, e.g. steak - cooking method - sauces
- Define discounts
Auto Modifier
Most POS systems will allow you to allocate modifiers for an item ImPOS allows you to set values for the modifiers picked within a list which is effective for venues that serve mains with a selection of two side dishes for example - this way the staff can't select a main without selecting two side dishes.
Cooking instructions
Using the Auto Modifier feature you can allocate what items are to be included for a particular dish. This function was developed for "Wrap it Fresh" venue so that the staff know the quantities of each modifier for make up an item each time the item is selected.
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Define Buttons
ImPOS define buttons page is completely graphical - there is no reference to PLU numbers, columns or rows, what you design is what you get and it is all designed by selecting what you want and dragging into position. All changes are instantly updated to the terminals with no need for restarting the programs. Define buttons is also used to configure the layout of ImPDA. From the define buttons screen you can define anything that is required to be on the screen including:
- Items
- Modifiers
- Adjustments
- Sub List
- Pay Method
- QuickPay
- Function
- Discount
- Set-Menu
Multiple menu lists can be access from the define buttons screen ensuring flexibility and speed on every transaction. |
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Table Layout
Managing different layouts within ImPOS is easily achieved. You have the ability to save away as many layout designs as you want, e.g. weekend/weekday or function A, B, C etc. and load a layout at any given time. Different areas within the venue can be setup with floor plan layouts/images sitting underneath the tables to familarise staff with the table positions.
Time based Rules
Defining price changes based on time is made quick and easy. With the flexibility of 15 different price levels per item allow multiple different price changes effortlessly.
Setting up users/employees
Each user or employee can be defined to a particular department thus enabling a cost vs. department report to be created with an hourly rate defined per employee. Smart Codes (wrist bands, swipe cards etc.) can be allocated to each employee for added security. Up to 100 different authorities levels can be defined when entering or editing an employee's attributes. This enables the administrator to lock an employee out of a particular function such as voiding or refunding.
Employee Messages
Messages can be sent to employees instantly or setup so that the message appears on screen at a particular date/time in the future. When the message is read it records this with the date and time that they employee has read the message. This feature was designed to assist with communication within the business e.g. rostering or reminding employees of upcoming events/promotions.
Accounts/Payment methods
Defining an account is fast and easy with full account transaction reporting details available. Payment method is defined by the user so as to ensure flexibility and customization to your needs e.g. bartercard.
Inventory Management
Multiple different stock items can be assigned to a product with the flexibility of allowing up to five different sizes. This makes it fast to assign a Pot, Schooner, 6 oz or Glass for differing tap beers for example. Setting par-levels at minimum and maximum automatically creates order reports on what is required to ensure your stock is at the set desirable level. It is up to you if you want to monitor all inventory items or just a select few making the process simple.
Inventory reports available:
- Stock take - used for doing manual stock takes
- Stock item - shows what is being held at any given time
- Stock Variance - what stock is missing and give the $ value based on last price purchase and average price
- Price Variance - itemise what items have changed in price since the last purchase
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ImPOS - ImSCAN now released!
After several months of live testing (thanks to our fantastic clients!) ImSCAN is now available to work directly with your ImPOS ImSTOCK software as an add-on product (which means for smaller venues you can still use ImSTOCK without ImSCAN). ImSCAN allows fast and easy management when stock-taking and synchronises the results whilst allowing flexibility to adjust the stock-take before completion.
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ImPOS Reporting
With ImPOS, reviewing all variety of reports is made easy by simply selecting the date you want to search and a time period. You are not constrained with resetting the system thus enabling you to produce reports on demand for any given period. Customised reports are available to suit your exact requirements or for integration with third party software. All reports are instantly available to be exported to PDF or Excel format. |
Standard Reports include:
- Cashier
- Payment
- Refund
- Void
- Check summary
- Daily hourly summary
- Weekly summary
- Sales performance
- Discount detail
- Item Detail
- Member detail
- Member list
- Member summary
- Order details
- Payment
- Staff attendance
- Tab Details
- Table Details
- Account transaction
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Live-Streaming Web-based reporting
If your mobile is web-enabled you can now live stream reporting on your business wherever you are! ImPOS offer the advantage of web-based reporting available via any web-browser with all data streaming live. Up to five users can be logged on at any given time with secure connection to the online reporting website with all results viewable on screen as well as exportable to PDF or excel. This enables a great deal of flexibility with no need for end to end configuration such as remote desktop or dialing into a venue to download reports - it's fast and easy!
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ImPDA
Want to speed up the ordering process and manage outside areas with ease? Increasing speed of service with the use of IMPDA directly results in faster table turnover and higher customer satisfaction. Best of all, ALL ImPOS customers that have installed ImPDA are running their venues with less staff every week! Years ago wireless technology was unreliable for use in such situations as table ordering. Now with purpose designed PDA's such as the Symbol MC50 and stronger reliable signal strength wireless technology is the way forward. ImPDA is smart enough to know that when signal strength is stronger from one wireless transmitter it will instantly swap over with no loss of data. Directly from ImPDA users can select from five course groupings and selecting an entrée as main automatically prints it into the mains section on the kitchen docket. The industrial casing and strong signal strength ensure durability and endless connectivity to send orders directly to kitchens or bar areas whilst saving directly to tables. Imagine eliminating the time it takes to manually write down orders and then enter these orders at the closest terminal as opposed to moving directly from one table to the next knowing that your orders are instantly sent and saved and are correct! Decreasing double handling of table orders will result in fewer mistakes and will therefore reduce food/drink wastages. Through the use of Auto-modifiers ImPDA ensures that users are prompted for any meal modifications, adjustments or up-sells. With more time to service customers and less time running around, an increase in sales and average spend per table will directly result, best of all this is all achievable with a reduction in labour expenses.
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Key Features of ImPDA
- Each user log's on thus recording sales
- Table information instantly available
- Enter covers and or position numbers
- Auto-modifiers with ability to set min/max levels, e.g. staff must choose a choice of 2 out of 5 sides
- Add changes to a dish easily
- Kitchen messages
- Info! - Select info and then click item and instantly see a picture and any information e.g. ingredients, gluten free etc.
- Print Bill prints to the selected printer
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ImPRINT
Saving money on wages is simple with ImPRINT! Imagine a device that can tell you when your staff are at work and when they aren't? A device able to produce accurate time reports for staff wages and exportable into any accounting software has just become available and won't cost you an arm and a leg to implement. ImPRINT has been successfully integrated with the ImPOS suite of hospitality software and using Biometric technology allows you to manage all staff wages simply and easy with the touch of a finger. This means paying staff for when they are working, recording their working hours to the minute and not paying them for when they aren't at work. All wage reports are available for export direct to PDF or excel format and easily integrates with any accounting software.
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ImCARD - Membership Loyalty
ImPOS' membership and loyalty is flexible so it can be custom-made to suit your specific requirements for your particular venue.
Discount Card
The most straight forward loyalty scheme is a discount. Customers swipe their card to attain a discount with the idea being to recognise them as a valued member. You can define rules for discounts based on what the customer spend is. For example, when a customer joins they may be entitled to a 5% discount, spending $1000 then may attain a 10% discount etc.
Upgrade Card
For venues wanting to run multiple different membership cards to distinguish different levels of membership, the Upgrade Card is ideal. A card is upgraded based on spend limits that you set. Similar to the Discount Card except the user can be transferred to another card type which may have a different set of rules or even allow them to spend points as soon as they spend a certain amount.
Recharge Card
ImCARD allows customers to charge or purse money to a card. This allows for faster transactions over the bar and also helps to ensure the loyalty of the customer to the venue. The administrator can define a set of rules for recharge so that it gives benefits in the form of a rebate or extra money when they charge with a certain amount of money. So you may setup a recharge rule to be $500 recharge receive a $50 rebate thus the customer receives $550 worth of value. Money on the card may be used in conjunction with other forms of payment, for example $2 on card can be used with $4 cash to purchase a $6 drink. Of course this is achievable FAST!
Points Card
Using a points based loyalty rule customers attain points each time they spend. You can define how many points per dollar spent although this is usually set at $1 = 1 point. A separate rule then exists to convert the points into dollars for example 100 points may be equivalent to $5 worth of value.
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