When choosing the perfect POS System for your business, comparing features is a crucial part of the process. One such feature you’ll need to consider is inventory management. Choosing the right inventory and stock control system can make a significant difference to your operational efficiency. A well-integrated inventory system helps streamline operations and reduces the likelihood of shortages or overstocking.
We’ve compared our two leading point of sale systems for Restaurants for their inventory control solutions: OrderMate and PixelPoint. Each system is unique and offers distinct advantages for different business types and needs. In this article, we’ll break down their core inventory features to help you find the best fit for your operation.
System Inventory Features Overview
OrderMate
OrderMate delivers a complete inventory control program through its StockMate component, which syncs directly with your POS system. Features include:
- Live stocktakes via an app that updates in real-time.
- Track stock across multiple areas within a single venue.
- Handles transfers between multi-venue locations.
- Provides wastage reporting to identify cost-saving opportunities.
- Set minimum and maximum stock values and automatically generate suggested purchase orders based on these thresholds.
- Convert purchase orders into invoices takes just a few clicks.
- Integrates with Xero and MYOB accounting software, exporting invoices directly for each supplier.
PixelPoint
The inventory management is facilitated natively by its core Back Office model. Features include:
- Inventory counts tied to open dates for accurate alignment with daily sales records
- Count locations allow stock to be divided and counted by specific areas within a venue
- Configure inventory count frequency as daily, weekly, or periodic, with counts assigned to specific open dates for accurate cost calculations.
- Mobile counting available for PixelPoint HQ users
- Enhanced cost reporting with cost-per-unit stored at the time of each count entry
- Inventory counts align with sales data for more accurate cost percentage calculations
- Audit log records who processed each count and when
- Supports multiple warehouses with dedicated count locations per warehouse
Which System Fits Your Business Type
Depending on your business structure, one system may be more beneficial.
OrderMate positions itself across a wide spectrum of hospitality operations, supplying restaurants, cafes, hotels, pubs, bars, clubs, wineries, bakeries, butchers, and multi-site franchises. The system is ideal for things like rapid stock updates, basic recipe profiling, and real-time cellar or bar stock counts. This makes it suited to independent operators with small to medium to mid-sized venues.
PixelPoint, however, is designed for enterprise-level chains, franchises, and massive multi-location venues. PixelPoint treats inventory as a global enterprise resource planning (ERP) system and is more suited to large-scale operations that require more complex management and data systems, like multi-site warehouse tracking or automated supplier ordering.
Comparison Table
| Feature | OrderMate | PixelPoint |
| Primary System Module | Complete inventory control program with StockMate component | Inventory management system is part of prerequisite software |
| Inventory Tracking Approach | Live floor control: Designed for fast, active stock monitoring mid-trade. Tracks real-time usage directly linked to POS sales. | Perpetual ERP asset management: Detailed warehouse tracking, automated supplier ordering, corporate waste analytics. |
| Counting & Stocktakes | Handled natively on the floor via the StockMate iOS app with built-in barcode scanning. | Structured, configurable count frequencies (daily/weekly/periodic) managed through BackOffice. |
| Tracking Recipes & Ingredients | Link recipe ingredients to track standard batch pours and show basic profit margins | Tracks ingredients down to the exact gram or fraction of an item across massive menus and different food brands. |
| Supplier Ordering | Automatically drafts a supplier order when stock gets lower than a set number, then turns that order into a bill. | Manages massive purchasing networks, tracks multiple wholesale vendors, and handles large bulk shipments. |
| Accounting Integration | Links directly and automatically into popular small-business accounting software like Xero and MYOB. | Connects with heavy-duty, corporate financial software and custom enterprise accounting systems. |
| Best Suited Venues | Restaurants, busy bars, large cafes, multi-area pubs, taverns, and fast-casual hospitality venues. | Fast-food chains, major global franchises, and massive entertainment or stadium complexes. |
| Target Business Size | From a single independent venue up to a local group owning a handful of different locations. | Large corporate brands and franchise networks with dozens or hundreds of stores. |
| Key Advantage | Efficiency: Live updates through convenient app, fast stocktake execution, immediate localised wastage entry, and efficient local accounting reconciliations. | Large-scale capabilities: Massive corporate multi-store warehouse visibility, Complex data mining capabilities and detailed supply chain analytics. |
At 21st Century Business Equipment, we’ve installed these systems across heaps of Aussie businesses and watched them tighten margins, reduce waste and run smoother services.
OrderMate suits venues that need real-time floor-level stock control and fast cost-of-goods visibility. PixelPoint is built for businesses with complexity, multi-site scale or enterprise-level supply chain needs.
Choosing the wrong system will end up being a huge headache later. If you’re not sure which pos system fits your operation, we’re happy to talk it through. Contact one of our experienced team members today to learn about your inventory management options.